What is a business debt schedule?

Short-term expenses, like payroll and quarterly taxes, are usually top of mind as you budget for your business. That alone can feel like a lot to handle, but you can’t stop there. As you take on long-term debts to grow your business, keeping them organized is critical.

Tracking a long-term debt gets a lot easier with a business debt schedule. So, what is a debt schedule for a business? And how do you create and leverage one at your company? Let’s find out.

What is a business debt schedule?

A business debt schedule is a table that lays out all of your business’s long-term debt. Generally, your business debt schedule should include the following:

• Most types of business loans, including term loans, equipment financing and Small Business Administration (SBA) loans
• Contracts
• Leases for assets like real estate, equipment and company vehicles
• Notes payable
• Bonds
• Any other payments your business is required to make on a long-term, periodic basis

Why use a business debt schedule

What is a business debt schedule’s purpose for the company creating it? It does a few key things. It enables you to:

• Avoid missing payments: First and foremost, your debt schedule helps you stay on top of your company’s repayment of debt. Nothing could compromise your business’s financial future faster than tanking its credit score or having key assets seized because of a default. With a business debt schedule, you see what you owe, when you need to pay it and whom you need to pay, making it easier to ensure you’re not missing payments.
• Strategize those payments: The debt schedule also lets you see which debts may be most helpful to pay off soonest, like those with high-interest rates or fees. With everything in one place, you can see which debts you should prioritize if you have extra money to pay your liabilities down.
• Evaluate refinancing: In some cases, it might make sense to refinance or consolidate your long-term debt. Your debt schedule can make evaluating whether that’s right for your business easier.
• Make better borrowing decisions: A debt schedule can help determine when your business can take on new debt. For example, it can help you calculate your debt-service coverage ratio (DSCR) to ensure taking on new debt wouldn’t tip you over an acceptable ratio.
• Pitch to lenders or investors: Most lenders and investors want a detailed list of your business debts so that they can assess whether they want to invest in your business. You will need to provide them with a business debt schedule.
• Balance the budget: A business debt schedule helps you see how your debt fits within your business budget. It also helps you identify how much revenue you need to bring in to cover all expenses and debts and ultimately turn a profit.

To ensure you get all of these benefits, make it a point to update your debt schedule regularly.

What to include in a business debt schedule

What is a business debt schedule supposed to include? You should feature any fees or important dates related to the debt, including:

• Lender or creditor: The bank, investor, credit union or other lenders that hold your business debt.
• Original amount of debt: The amount of the business debt initially issued by the creditor.
• Origination date: The date on which that debt was first issued.
• Current balance: How much you currently owe.
• Interest rate: How much interest you pay the creditor.
• Total payment amount: How much you owe and how frequently, often biweekly, monthly or quarterly.
• Status of payments: Whether repayment of debt is current or delinquent.
• Maturity date: The final date by which the full amount of the debt needs to be repaid.
• Collateral: Whether you used collateral or a personal guarantee to back the loan.

You might also want to include a notes column to add details like why your business took out the debt or any details about its repayment. Including additional information about any additional loan fees, such as prepayment penalties, can also be helpful.

As a general rule, listing debts by their maturity date can be helpful, putting the debts due first at the top of the business debt schedule and allowing you to prioritize the most pressing liabilities.

Business debt schedule example

There are several ways to make a debt schedule. Some accounting software can automate it for you, or you could create it in an Excel or Google Sheets spreadsheet. The SBA also has a downloadable PDF debt schedule template, or you could also check with your bank or preferred lender.

The bottom line

A business debt schedule gives you a clear picture of your business’s long-term debt and how it might impact your company over the years.

If you’re considering taking on new business debt — like a term loan or line of credit — evaluate it against your debt schedule and use a business loan calculator to ensure it works for your business.

Frequently asked questions

• How do you calculate a debt schedule?

  A debt schedule isn’t made via calculation. Instead, it’s a table you fill in with details to get an overview of your long-term business debt. That said, while it doesn’t require calculation, you should update it periodically.

• What is an example of business debt?

  Business debt could be anything from a long-term loan to specialized financing, like equipment financing. If your business borrows a chunk of money and will be repaying it for more than a year, it should generally go on your debt schedule.

• Do credit cards go on a business debt schedule?

  No. Business credit cards are a revolving line of credit, meaning they are short-term debt.